The features of a CMMS for transport and vehicle fleets

Optimise stock control

• Your spare parts, consumables, tools, PPE, and fuel are classified in family tree structures and linked to corresponding assets.
• Sheet structured by article (characteristics, account assignment accounts, storage locations, vendor terms, etc.).
• Batch and serial number management so that you can track the quality of certain types of parts using criteria such as manufacturer lot, consideration of expiration dates, asset component exchanges, tracking of repairable items, and more.
• Automated stock management: adjustment of quantities and replenishment in relation to inventory movements, reservations, entries/exits, transfers between warehouses, etc. in relation to the works and purchasing processes.

Organize your internal resources

• Monitor the business via the maintenance work process (technical expertise, operations carried out, movement of items, duration of repair work, etc.).
• Measure the time spent on tasks other than maintenance work (travel, training, cleaning, etc.)

• Visual schedule of resources and equipment: allocate work orders via a basket, move and change resources and devices by dragging & dropping, personalize the business context: take technician availability and certifications into account

• Interoperability of the schedule with HR management software.

Keep track of subcontracting

• Manage all types of requests: purchase services as needed, take out service contracts (manufacturer’s warranty, cleanliness of passenger areas, user safety, etc.) or negotiate contracts at predefined rates.
• Objective measurement of the performance and profitability of your subcontracting contracts.
• Personalised access portal and menu tailored to the missions of each service provider.

Perform maintenance

• Maintenance work process adapted to your organisation: (rolling stock, fixed and linear installations): qualification, preparation, planning, execution, acceptance of work (signature).
• CARL Source Transport also takes incidents, vandalism, standard exchanges, parts taken from other equipment, and other specific aspects of your field into account.
• Automation of the implementation of preventive and regulatory maintenance: technical control, certification, etc. optimized programming of preventive maintenance.
• Data from the IoT platform integrated into CARL Source is considered.
• Programming of interventions and multi-year works (macro planning, alerts).
• Graphical and interactive view of the work order schedule
• Automatic integration of reports from inspection bodies.
• Management of the specific features of linear assets (tracks & sections, etc.).

Manage your purchases

• Identify suppliers: contacts, conditions of payment, revenue, qualitative indicators, late deliveries.
• Issue formal requests to purchase parts or services.
• Implementation of the purchasing chain within the ERP interfaced via exchange connectors: complete process from ordering to billing.
• Selection of processes available: multi-vendor purchase requests, purchase by specific reference, etc.

Analyse your business

• Customisable home portal (memos, reports, favourite functions, diagrams, thumbnail indicators or graphs, etc.) in relation to the user’s profile (managers, occupiers, service providers, internal technical services, citizens, etc.) to facilitate access to information and decision-making.
• Customisable full text search (data or features) to speed up navigation.
• Complete library of editing and analysis reports: business dashboards, ABC classification of assets by maintenance cost, MKBF (mean kilometers between failures), mileage costs, fuel costs, breakdown of maintenance work by type (incidents, vandalism, corrective action, etc.), availability of rolling stock, ABC classification of categories by inventory value, analysis of symptoms, causes, solutions, etc).
• Custom dashboards using standard indicators (equipment breakdown, maintenance work in progress, etc.) or customised indicators.
• Cost control organized by financial year according to the three methods of accounting: cost accounting, management accounting and financial accounting.

Control-S option for regulatory maintenance

CARL Source is connected to the platforms of the main inspection bodies (Apave, Bureau Veritas, Dekra, Socotec) to manage regulatory maintenance:

• Inclusion of regulatory audit reports directly into the CARL Source solution.
• Library and traceability of reports prepared by the inspection bodies.
• Automated generation of maintenance work to be carried out to lift any snagging items.
• Generation of reports and management indicators to optimize the monitoring of regulatory activity.