The features of a CMMS for healthcare institutions

Structure your equipment assets

Asset-identity cards: site, building, floor, workstation room, plot, device, etc.
Structure your technical equipment, infrastructures, and biomedical devices by means of interactive and graphic trees.
Multi-scale interactivity: .DWG diagrams (AutoCAD), Building Information Modeling (BIM) and GIS (ArcGIS).
Complete life cycle of assets, from acquisition to design and construction, delivery of the As-Built File, operation and maintenance, disposal.
Intuitive graphical navigation on diagrams and consolidation of information along different axes: functional, location, technical.
Images of your energy networks (electricity, gas, etc.) or safety device networks (lockout, protection, etc.) to facilitate the preparation of maintenance work and optimize conditions of safety for the field technicians.
Conditional maintenance (monitoring of measurement points Hr, kWh, m³, °F/°C, etc.) and energy management.
Automatic retrieval of counter or alarm values recorded via Inspection, Measurement & Test Equipment, BMS/BAS…

Spare parts, consumables, tools, and PPE are classified in family-tree structures and linked to devices.
Sheet structured by article: characteristics, allocation accounts, storage locations, vendor terms, etc.
Batch and serial number management so that you can track the quality of certain types of parts using criteria such as manufacturer lot, consideration of expiration dates, asset component exchanges, tracking of repairable items, and more.
Automated stock management: adjustment of quantities and replenishment in relation to inventory movements, reservations, entries/exits, transfers between warehouses, etc. in relation to the works and purchasing processes.
Automated management of replenishments or complete replenishment according to thresholds.

Monitor the business via the maintenance work process (technical expertise, operations carried out, movement of items, duration of repair work, etc.).
Measure the time spent on tasks other than maintenance work (travel, training, cleaning, etc.)
Visual schedule of resources and equipment: allocate work orders via a basket, move and change resources and devices by dragging & dropping, personalize the business context: take technician availability and certifications into account
Interoperability of the schedule with HR management software.

Manage all types of requests: purchase services as needed, take out service contracts (telephony, access control, elevators, landscaped areas, etc.) or negotiate contracts at predefined rates.
Objective measurement of the performance and profitability of your subcontracting contracts.
Personalised access portal and menu tailored to the missions of each service provider.

Maintenance work process adapted to your organisation: qualification, preparation, planning, execution, acceptance of work (signature).
All your activities are managed, including new work, correction of nonconformities, receipt or issue of medical device vigilance reports, equipment renewal plans, user training, and so on.
Automation of preventive and regulatory maintenance: optimized programming of preventive maintenance.
Data from the IoT platform integrated into CARL Source is considered.
Programming of maintenance work and multi-year work (macro-planning, alerts).
Graphical and interactive view of the work order schedule
Automatic integration of reports from inspection bodies.

Identify suppliers: contacts, conditions of payment, revenue, qualitative indicators, late deliveries.
Issue formal requests to purchase parts or services.
Create the purchasing chain within your central financial management application (M-GEF, MACH2….) interfaced via exchange connectors: complete process from ordering to billing.
Selection of processes available: multi-vendor purchase requests, purchase by specific reference, etc.

Customisable welcome portal (memos, reports, favourite functions, diagrams, thumbnail indicators or graphs, etc.) in relation to the user’s profile (care center, maintenance staff, external service providers, warehouse staff, etc.) to facilitate access to information and decision-making.
Customisable full-text search (data or features) to speed up navigation.
A complete library of print and analysis reports: business dashboards, ABC breakdown of maintenance costs by technical lot or building, breakdown of costs by functional unit, occupier satisfaction (responsiveness, SLA, etc.), monitoring of consumption, cost per square meter, availability of premises, etc.
Custom dashboards using standard or customised indicators in relation to profiles: care center, technicians, warehouse workers, service providers, etc.
Cost control organized in relation to your organisation (care center, responsibility center, functional unit) by financial year and according to the three methods of accounting: cost accounting, management accounting and financial accounting.

Mobile CMMS solution to log requests, monitor maintenance work, manage stock movements and inventories, monitor, and receive supplies.

Mobile application to log requests for services from all types of requesters.

Mobile application dedicated to express technical reporting (Geolocation, Chat, multimedia…).

CARL Source is connected to the platforms of the main inspection bodies: Apave, Bureau Veritas, Dekra and Socotec to manage regulatory maintenance:

Inclusion of regulatory audit reports directly into the CARL Source solution.
Library and traceability of reports prepared by the inspection bodies.
Automated generation of maintenance work to be carried out to lift any snagging items.
Generation of reports and management indicators to optimize the monitoring of regulatory activity.