The features of a CMMS for healthcare institutions

Optimise stock control

• Spare parts, consumables, tools, and PPE are classified in family-tree structures and linked to devices.
• Sheet structured by article: characteristics, allocation accounts, storage locations, vendor terms, etc.
• Batch and serial number management so that you can track the quality of certain types of parts using criteria such as manufacturer lot, consideration of expiration dates, asset component exchanges, tracking of repairable items, and more.
• Automated stock management: adjustment of quantities and replenishment in relation to inventory movements, reservations, entries/exits, transfers between warehouses, etc. in relation to the works and purchasing processes.
• Automated management of replenishments or complete replenishment according to thresholds.

Organize your internal resources

• Monitor the business via the maintenance work process (technical expertise, operations carried out, movement of items, duration of repair work, etc.).
• Measure the time spent on tasks other than maintenance work (travel, training, cleaning, etc.)
• Visual schedule of resources and equipment: allocate work orders via a basket, move and change resources and devices by dragging & dropping, personalize the business context: take technician availability and certifications into account
• Interoperability of the schedule with HR management software.

Keep track of subcontracting

• Manage all types of requests:  purchase services as needed, take out service contracts (telephony, access control, elevators, landscaped areas, etc.) or negotiate contracts at predefined rates.
• Objective measurement of the performance and profitability of your subcontracting contracts.
• Personalised access portal and menu tailored to the missions of each service provider.

Carrying out Maintenance Work

• Maintenance work process adapted to your organisation: qualification, preparation, planning, execution, acceptance of work (signature).
• All your activities are managed, including new work, correction of nonconformities, receipt or issue of medical device vigilance reports, equipment renewal plans, user training, and so on.
• Automation of preventive and regulatory maintenance: optimized programming of preventive maintenance.
• Data from the IoT platform integrated into CARL Source is considered.
• Programming of maintenance work and multi-year work (macro-planning, alerts).
• Graphical and interactive view of the work order schedule
• Automatic integration of reports from inspection bodies.

Manage your purchases

• Identify suppliers: contacts, conditions of payment, revenue, qualitative indicators, late deliveries.
• Issue formal requests to purchase parts or services.
• Create the purchasing chain within your central financial management application (M-GEF, MACH2….) interfaced via exchange connectors: complete process from ordering to billing.
• Selection of processes available: multi-vendor purchase requests, purchase by specific reference, etc.

Analyse your business

• Customisable welcome portal (memos, reports, favourite functions, diagrams, thumbnail indicators or graphs, etc.) in relation to the user’s profile (care center, maintenance staff, external service providers, warehouse staff, etc.) to facilitate access to information and decision-making.
• Customisable full-text search (data or features) to speed up navigation.
• A complete library of print and analysis reports: business dashboards, ABC breakdown of maintenance costs by technical lot or building, breakdown of costs by functional unit, occupier satisfaction (responsiveness, SLA, etc.), monitoring of consumption, cost per square meter, availability of premises, etc.
• Custom dashboards using standard or customised indicators in relation to profiles: care center, technicians, warehouse workers, service providers, etc.
• Cost control organized in relation to your organisation (care center, responsibility center, functional unit) by financial year and according to the three methods of accounting: cost accounting, management accounting and financial accounting.

CARL Touch

The mobile CMMS solution for field technicians

Mobile CMMS solution to log requests, monitor maintenance work, manage stock movements and inventories, monitor, and receive supplies.

Discover CARL Touch, the mobile CMMS!

CARL Flash

The mobile application to manage requests for services

Mobile application to log requests for services from all types of requesters.

Discover CARL Flash, the CMMS web app!

CARL Xpress

Mobile app for work-order reports

Mobile application dedicated to express technical reporting (Geolocation, Chat, multimedia…).

Discover the CARL Xpress application

Control-S option for regulatory maintenance

CARL Source is connected to the platforms of the main inspection bodies: Apave, Bureau Veritas, Dekra and Socotec to manage regulatory maintenance:

• Inclusion of regulatory audit reports directly into the CARL Source solution.
• Library and traceability of reports prepared by the inspection bodies.
• Automated generation of maintenance work to be carried out to lift any snagging items.
• Generation of reports and management indicators to optimize the monitoring of regulatory activity.