Features of a CMMS dedicated to public administrations and local authorities

Optimize stock management

• Spare parts, consumables, tools, and PPE are classified in family-tree structures and linked to devices.
• Sheet structured by article: characteristics, allocation accounts, storage locations, vendor terms and other information.
• Provides batch and serial number management so that you can track the quality of certain types of parts using criteria such as manufacturer lot, consideration of expiration dates, asset component exchanges, tracking of repairable items, and more.
• Automated stock management: adjustment of quantities and replenishment in relation to inventory movements, reservations, entries/exits, transfers between warehouses, etc. in relation to the works and purchasing processes.

Organize your internal resources

• Monitor the business via the maintenance work process (technical expertise, operations carried out, movement of items, duration of repair work, etc.).
• Measure the time spent on tasks other than maintenance work (travel, training, cleaning, etc.)
• Visual schedule of resources and equipment: allocate work orders via a basket, move and change resources and devices by dragging & dropping, personalize the business context taking technician availability and certifications into account.
• Interoperability of the schedule with HR management software.

Keep track of subcontracting

• Manage all types of requests: purchase services as needed, take out service contracts (telephony, access control, elevators, landscaped areas, etc.), or negotiate contracts at predefined rates.
• Objective measurement of the performance and profitability of your subcontracting contracts.
• Personalized access portal and menu tailored to the missions of each service provider.

Accept Input from Citizens & Associations

• Occupiers can report anomalies, issue requests for interventions and report incidents directly via the local authority portal.
• Interfacing with your customer management (e-GEE…).

Carrying out Maintenance Work

• Maintenance work process adapted to your organization: qualification, preparation, planning, execution, acceptance of work (signature).
• All activities are covered: revamping, removals, refurbishment, new works, etc.
• Automation of preventive and regulatory maintenance: optimized programming of preventive maintenance.
• Data from the IoT platform integrated into CARL Source is considered.
• Programming of maintenance work and multi-year work (macro-planning, alerts).
• Graphical and interactive view of the work order schedule
• Automatic integration of reports from inspection bodies.

Manage your purchases

• Identify suppliers: contacts, conditions of payment, revenue, qualitative indicators, late deliveries, etc.
• Issue formal requests to purchase parts or services.
• Create the purchase chain within the integrated financial management system (CIRIL, CORIOLIS, SEDIT…) interfaced via exchange connectors: complete process from ordering to billing.
• Selection of processes available: multi-vendor purchase requests, purchase by specific reference, budget overruns, adjustments, etc.

Analyze your Business

• Customizable home portal (memos, reports, favorite functions, diagrams, thumbnail indicators or graphs, etc.) in relation to the user’s profile (managers, occupiers, service providers, internal technical services, citizens, etc.) to facilitate access to information and decision-making.
• Customizable full-text search (data or features) to speed up navigation.
• Complete library of editing and analysis reports that can be enriched with a wizard: business dashboards, ABC breakdown of maintenance costs by technical lot or building, occupier satisfaction (responsiveness, SLA, etc.), consumption, cost per square meter, availability of premises…
• Custom dashboards using standard or customized indicators in relation to profiles: manager, occupiers, service providers, internal technical services, etc.
• Thematic business analyses based on maps and diagrams (e.g. occupancy of premises, etc.), adaptable to needs.
• Cost control organized by financial year according to the three methods of accounting: cost accounting, management accounting and financial accounting

Control-S option for regulatory maintenance

CARL Source is connected to main inspection bodies platforms: Apave, Bureau Veritas, Dekra and Socotec to manage regulatory maintenance:

• Inclusion of regulatory audit reports directly into the CARL Source solution.
• Library and traceability of reports prepared by the inspection bodies.
• Automated generation of maintenance work to be carried out to lift any snagging items.
• Generation of reports and management indicators to optimize the monitoring of regulatory activity.