The configurable and interactive tree structures provide a true representation of your technical assets and biomedical devices and can be linked with a Geographic Information System (GIS).
They make it easy to search for and navigate through information as well as group it using criteria (functional, location, national hospital equipment registry number, etc.)
Structures can be changed easily with a simple drag and drop. These changes are archived and dated in the system, allowing you to see how your facilities were structured at any specific past date.
A complete record is kept on every asset (biomedical, technical, computerised, etc.). This record contains information on vital statistics, such as technical characteristics, assigned operational units, equipment registry category, dimensions, related multimedia documents, hardware configuration (software version, add-in boards, etc.) and depreciation values. It also keeps track of historical data, including maintenance histories, status of materials, QSM register, and scheduled preventive and statutory maintenance inspections.
Mimic diagrams of your various networks (electricity, medical fluid, video, telephony, etc.) make it easy to prepare maintenance work and allow you to assess the consequences of problems on assets that use them.
CARL Source tracks readings (hr, kWh, m³, °F/°C, etc.) so that you can keep consumption low and set up predictive maintenance. It can be connected with your information systems (inspection, measuring, and test equipment, BMS, etc.) to automatically read values on meters or information from detected alarms.
The tree structure shows the spare parts list so that you can check available quantities, locate storage locations, and other important information. Each list of spare parts is updated to show the quantities of parts used to perform maintenance.
Your spare parts and consumables are classified in family tree structures and linked to corresponding equipment.
Each item is described in a detailed record listing its characteristics, assignment accounts, storage locations, vendor terms and other information.
CARL Source provides batch and serial number management so that you can track the quality of certain types of parts using criteria such as manufacturer lot, consideration of expiration dates, asset component exchanges, tracking of repairable items, and more.
Inventory movements (reservations, inward and outward movements, transfers between warehouses, etc.) made in connection with maintenance and purchasing processes are recorded to adjust the quantities available in each warehouse.
Replenishment is triggered when available quantities reach a minimum level. Reservation dates and expected delivery dates and vendor delivery dates are taken into account to ensure greater accuracy.
CARL Source allows you to work in various ways with contractors: purchase services as needed, take out service contracts (manufacturer warranties, lifts, telephony, laundry, etc.), or negotiate contracts at predefined rates.
By allowing your contractors controlled access to the system, you improve the clarity and quality of information.
CARL Source provides you with everything you need to assess compliance with contractual obligations, objective performance and the profitability of service contracts.
Your maintenance workers make an active contribution to your maintenance processes (technical skills, operations performed, movements of items, time spent). The time they spend performing tasks other than maintenance (cleaning, tidying up, training, etc.) is also tracked.
CARL Source manages maintenance worker availabilities, qualifications and certifications to optimise job preparation and scheduling.
From initial work requests to the acceptance of completed work, CARL Source adapts to your workflows (qualification stages, preparation, scheduling, completion, etc.).
CARL Source also takes nonconformity management, medical device oversight, equipment renewal plans, user training and other specifics aspects of your field into account. In addition, it features adapted processes (related maintenance jobs, recopying of maintenance jobs, troubleshooting, instant reports, etc.) to increase your flexibility.
Work orders for preventive and statutory maintenance (buildings open to the public, maintenance of biomedical devices, software hotlines, etc.) are recopied using rules for calendar dates, counters or events. These schedules can then be optimised using options such as multicriteria-based triggering (for each specific asset or model), ranking of work orders, maintenance carryover, seasonality, etc.
The macro schedule provides an interactive (click and drag, adjustable scale, custom display, etc.) view of maintenance work. The scheduling process keeps workloads in balance with resource availabilities. It becomes more and more specific as scheduled work dates approach. It first assigns work to a period of time, then to a team and finally to a specific maintenance worker. Dynamic alerts warn planners and schedulers of work overloads, late work, inadequate certification, etc.
Requests for parts and services are made using purchase requisitions. These PRs are converted into purchase orders that are then sent to vendors. Acceptance of delivered items serves as a basis for invoice verification.
Your purchasing process can be handled in part or in full using your main application (ERP, McKesson, SAP, Siemens Medical, MAGH2, etc.) and interfaced via the proposed data exchange connectors.
Various processes are implemented to increase efficiency: multi-vendor purchase requisitions, conversion of stockkeeping units and order units, purchases of specific items, budget overrun checks, payments, delivery disputes, vendor scoring, etc.
Cost control is an essential part of running any business. It is organised by financial year using the three methods of accounting: cost accounting, management accounting and financial accounting.
Amounts recorded during a financial year are locked at the end of the year and subsequent amounts are applied to the following financial year.
CARL Source includes a complete library of print and analysis reports: business dashboard, ABC classification of asset types and buildings by maintenance cost, breakdowns of costs by operational unit, analysis of symptoms, causes, asset-specific solutions, etc.
In addition to the standard print reports, users can create their own library of custom reports.
CARL Source contains a library of standard indicators such as down assets, open work orders, warranty expiration dates, and due contracts. You can view them and build new ones very easily. Relevant indicators can be grouped to create custom dashboards that will automatically appear as simple and customisable graphics (e.g. red, green or orange lights) each time you log on to CARL Source. You see potential problems at a glance and with a single click you instantly access the information you need to make informed decisions.